Academic Registrar Busitema University
Roles and Responsibilities of the Academic Registrar at Busitema University. A registrar is a senior administrative executive within an academic institution who oversees the management and leadership of the Registrar’s Office.
About the Academic Registrar of Busitema University
The Office of the Academic Registrar derives its mandate from the University and other Tertiary institutions’ Act 2001 as amended. It is headed by the Academic Registrar who is responsible to the Vice Chancellor. The Academic Registrar assists the First Deputy Vice Chancellor in charge of academics affairs to administer and organize all academic matters including admission, Development, Implementation and Review of the Curriculum, undergraduate and postgraduate studies, examination management, research and publication.
The Academic Registrar’s office is located on the Main Campus (Faculty of Engineering and Technology) and has a number of staff members who maintain the efficient operation and smooth running of all the activities . Ms. Rehema Eton, the Deputy Academic Registrar who currently sits at the faculty of Agriculture and Animal Science in Arapai, assists the Academic Registrar. Given Busitema University’s distinctiveness with six campuses, the Academic Registrar is represented by an Assistant Academic Registrar on each Campus. The Academic Registrar’s department of Busitema University is divided into two sections: Admissions and Student Records, which is overseen by Mr. Ivan Mugabi, and Teaching, Learning, Examination Management, and Curriculum Development, which is overseen by Mr. Willy Kisaka.
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Duties & Responsibilities of Academic Registrar at Busitema University
The main Functions of the Academic Registrar at Busitema include the following:
- Planning and coordinating curriculum development for all programmes and courses taught at the university.
- Coordinating the implementation of all academic policies and procedure approved by Council on the recommendation of Senate.
- Directing and coordinating the implementation of regulations governing students’admission for all programmes, by ensuring that all students admitted to the various courses in the University have the required qualifications.
- Overseeing the preparation of timetables for teaching and examinations in different Faculties and campuses.
- Directing the safe custody of all documents and data relating to admissions, examinations and all academic results.
- Overseeing the maintenance and development of the student records system. This involves overseeing the implementation and development of technical and operational systems for managing student enrolment, registration, assessment, progress and
- graduation
- Ensuring the provision of relevant, accurate and detailed student data, to support a wide variety of academic and administrative processes, including monitoring procedures,internal and external reporting requirements.Coordinating the timely preparation, setting and moderation of examinations.
- Directing compliance with approved university schedules for setting and marking of examinations and the release of result.
- Coordinating the marking of examinations and making all the arrangements to source for external examiners
- Overseeing the mechanism to ensure that there is no examination leakages or malpractice in all faculties.
- Coordinating and ensuring that Senate approves all results before they are released to the university community.
- Ensuring that Academic Ceremonies such as Graduation are successfully organized.
- Responsible for production of Academic Transcripts and Certificates.
- Responsible for the timely handling of election of Deans / Directors / Heads of Academic Departments.
- Providing Leadership and overall Management of the Academic Registrar’s Department including Financial Management.
- Coordinating proper management of all academic programmes.
- Organizing and coordinating the University Alumni.
- Providing Secretarial services to the Senate and its committees.